Business ops

6 Employees, 3 Months in Production: A Convenience Store Owner Built Shift Clock-In on Telegram with n8n and Google Sheets

  • Level Intermediate
  • Setup1–3 hrs (estimated)
  • Evidence Some evidence
  • CostNot stated in source
  • No-codeNo
n8nSource-linked

What they did

A Żabka convenience store owner in Poland built a work-time tracking system with n8n, Telegram and Google Sheets. His six employees log the start and end of each shift in Telegram, check schedule details and request corrections. If someone enters wrong information, the workflow stops until it is fixed and notifies both the employee and him. Schedules are still made by hand. It has run in his store for about three months.

How it went

n8n community post by the store owner (Oct 26, 2026 UTC) with 5 screenshots: Telegram + Google Sheets, 6 employees, about 3 months in use, validation stops the flow and alerts employee and owner; time saved not measured

Worth knowing

  • n8n community post by the store owner (Oct 26, 2026 UTC) with 5 screenshots: Telegram + Google Sheets, 6 employees, about 3 months in use, validation stops the flow and alerts employee and owner; time saved not measured.

Prompt

Cleaned version rewritten from the source — not a direct quote.

Build a Telegram bot for my [number] employees. Each one sends 'start' and 'end' to log a shift, and each entry goes into a Google Sheet with their name, date and time. Let them ask for their schedule and request a correction. If an entry looks wrong (an end without a start, overlapping shifts, a shift over [hours] hours), hold it and message both the employee and me until it is fixed. Send me a weekly hours summary per person.

Recommended

Try it in Grok Bot

  1. Copy the prompt (button below).
  2. Open Grok Bot chat and paste it. Replace any [bracketed] placeholders.
  3. Connect the listed tools (Google Sheets, Telegram) as connectors when Grok Bot asks.
  4. If the task repeats, ask: "Make this a daily routine."

Alternatives: the same prompt works in n8n, Claude, ChatGPT Agent, OpenClaw.

Set it up

Tools: Google Sheets, Telegram · Stack: n8n + Telegram + Google Sheets

  1. Read the original source for full context.
  2. Connect the tools your agent needs.
  3. Paste the prompt and replace [bracketed] placeholders.
  4. Run once manually and check the output before scheduling it.

Generic suggested steps, not from the source.

Evidence

n8n community post by the store owner (Oct 26, 2026 UTC) with 5 screenshots: Telegram + Google Sheets, 6 employees, about 3 months in use, validation stops the flow and alerts employee and owner; time saved not measured

Source: Web · Verified by us: not yet · Report broken or outdated

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